The Ongoing Process of Upgrading Visitor Management Systems Never Ends

The Ongoing Process of Upgrading Visitor Management Systems Never Ends
A good visitor management system is a worthwhile investment. Here now is more advice regarding how to upgrade your systems when you need them to be improved upon after several years.

Let’s suppose that you are expecting business to pick up. Even if it doesn’t happen during this holiday season, preparing for the new year is still a good idea. A good visitor management system is a worthwhile investment. Here now is more advice regarding how to upgrade your systems when you need them to be improved upon after several years.     

Emphasize the Need for Speed 

The need for speed sounds like a silly cliche, but it doesn’t make it any less true. Screening out guests is incredibly important, but you must strike a balance between speediness and caution. Visitor check-in should take at most 15 seconds and the badge should print just as quickly and easily with no fuss. Scanning, seeing, and printing all need to be as efficient as possible. 

Focus on Check-In/Check-Out 

An organized and logical process is essential. Checking-in visitors is also necessary, but something that cannot be left out of the process is the list of check-out procedures as well. The badges you print out must be returned once the visit wraps up; this can prevent unauthorized access in the future. Although at first, this sounds inconvenient, the fact of the matter is that having electronic documentation of everyone’s comings-and-goings is best for business. By the same token, the identity badge can’t be misused later on – something we hit upon earlier.  

Consider the Effects of COVID-19

There is no doubt that the ongoing COVID-19 pandemic has completely transformed the way businesses of all kinds complete transactions and strive to please customers and clients alike.  Visitor management systems featuring contactless license readers represent a dramatic leap forward, especially given the renewed emphasis on reducing touchpoints as much as possible. For instance, place the printer closer to the visitor so all guests can pick up their badge without risking incidental contact with your employees. Temperature tracking devices should also be a requirement – double check everyone who enters since this only takes ten seconds.  

Design the Look of Visitor Badges

Find ways to standardize the design of all visitor badges. If they fall out of date, update them as soon as possible so that older badges and access cards will be invalidated. Labels and lanyards are invaluable; sturdy and reusable backers can help keep costs down, or you could consider using a bright red VISITOR lanyard for all of your guests. 

Create Time-Sensitive Visitor Labels  

Lastly, considering relying on time-sensitive visitor labels as a key part of your strategy for visitor management policies. For example, you could set them to only be active for 24 hours – no more, no less. However, this can get pricey, so a less-expensive alternative is to put the date that the badge is valid on the label itself. 

Trust the Professionals at ARK Systems

Located in Columbia, Maryland, ARK Systems provides unsurpassed quality and excellence in the security industry, from system design through to installation. We handle all aspects of security with local and remote locations. With over 30 years in the industry, ARK Systems is an experienced security contractor. Trust ARK to handle your most sensitive data storage, surveillance, and security solutions. Contact ARK Systems at 1-800-995-0189 or click here today. Check us out on Facebook and Twitter as well!

This entry was posted on Friday, December 4th, 2020 at 11:09 am. Both comments and pings are currently closed.

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